Hosted Buyer Application

Welcome to the Hosted Buyer Application Form

You can view the IMEX Privacy Notice here


This is your first step in your journey to becoming a hosted buyer at IMEX America. Note that this application form is in English so please complete all fields in English.

This form takes approximately 20 mins to complete.

Before you start make sure you have this info available:

  • Full details of 3 events you have planned (full criteria below), including venue info (as we do spot check with venues)
  • Passport details if you require a visa for entry into the USA

We'll ask you for details on your events as follows:

Agency & Corporate buyers:

  • 2 events that have taken place in the past 18 months
  • 1 additional event that has either taken place in the past 18 months, or a confirmed event that is going to take place in the next 12 months

Association Buyers:

  • 2 events that have taken place in the past 3 years
  • 1 additional event that has either taken place in the past 3 years, or is going to take place in the next 3 years

The Location of your Events:

  • Buyers within the USA: 2 events must have occurred OUTSIDE the USA
  • Buyers from outside the USA: 1 event must have occurred INSIDE the USA, the other 2 events must be outside your home country

If you require a visa for entry to the USA, you will need your passport to complete the application form.

Communications from IMEX America will mainly be via email - Please ensure that our domain names 'imexexhibitions.com' and 'mail.imexexhibitions.com' are added to your safe-senders list.

For your own security, the IMEX application form is only active for 45 minutes.
Information in partially completed application forms will be saved however the security information will be required to be re-entered.

IMPORTANT: The application form, and all other communication from IMEX, will be in English. Please complete all fields in English.

Hosted Buyer Application

Please select a group and click NEXT

Hosted Buyer Application

Summary Terms and Conditions

The Programme includes:

  • Transportation and Accommodation: Economy class flights from selected destinations to Las Vegas; 4/5 star accommodation in Las Vegas for your programme dates and selected ground transportation in Las Vegas.
  • VIP Services: Access to the IMEX hosted buyer lounge, free wifi and complimentary refreshments.

The Programme does not include:

  • Meals, flight or hotel upgrades, personal extras at the hotel, taxis if arriving or departing outside your programme dates.
  • Visa application fees
  • Travel Insurance

Other important points:

Hosted buyers are expected to:

  • Attend IMEX for the full exhibition day
  • Make appointments with exhibitors each show day

Acceptance on the programme is at the discretion of IMEX.

We recommend you review the hosted buyer terms and conditions here.

 


Hosted Buyer Application

Your Contact Information

 No
 Yes, I have attended IMEX America as a Hosted Buyer before
 Yes, I have attended IMEX in Frankfurt as a Hosted Buyer before
 Yes, I have attended both Shows as a Hosted Buyer before

or

About You

Hosted Buyer Application

First Time Hosted Buyer Tours

As a first time hosted buyer we are delighted to invite you to attend a tour of the Sands Expo, Las Vegas, including:

  • Hosted Buyer Lounge Facilities
  • Exhibition show floor prior to opening: how to navigate the show floor efficiently
  • How to claim your flight refund (for buyers who are booking their own flight)
  • Additional services such as ATM machines, hotel shuttle buses etc.

The tours will be led by IMEX America and take place on the Tuesday and Wednesday of the Show from 8:15am and last approximately 20 minutes.

The tours will start and finish from outside the Hosted Buyer Lounge which is located in the Sands Expo Center lower lobby outside Hall G. The hosted buyer lounge is on the same level as the entrance from the shuttle bus drop-off point.

Tour attendee numbers are limited. IMEX America will contact you closer to the exhibition to confirm your attendance.

Please express your interest below.

 
 
 
 

Hosted Buyer Application

Please provide your company details

Your Company Address
This is the address we will use to mail your badge and book your travel and accommodations.

  Or non-US State  

 

 



 



Hosted Buyer Application

Hotel Accommodation at IMEX America

Accommodation is automatically booked for you for single occupancy on room only basis unless otherwise stated.

  Name of Colleague  

Hosted Buyer Application

Travel to IMEX America

Use these options to arrange travel for IMEX America.

Select an option to see more information about that travel choice.

You may come back to this page if you would like to select a different travel option.

Hosted Buyer Application

IMPORTANT INFORMATION ABOUT YOUR TRAVEL

You have requested IMEX Group to book your flights to and from Las Vegas for IMEX America.

PLEASE NOTE :

If you wish to travel outside the following dates: Saturday September 7 - Saturday September 14 please use the "Back" button and select "Book your own flight".

If you have any requests such as a preferred Airline, you should choose to book your own flight and receive a refund as IMEX Group cannot confirm specific Airlines please use the "Back" button and select "Book your own flight".

Once flights have been requested & booked, IMEX Group is unable to make any flight changes or offer you a flight reimbursement.

If you need to change your booked flight you will need to contact our booking agent, Air Partner, directly. A fee is payable.

If you are happy for IMEX America to request and book your flights please select "Next".

Hosted Buyer Application

Please provide your company details

IMPORTANT: In order to book your flights in the correct name, please enter your full name as it appears on your photo ID (passport or driver's license). This is the ID you will use to check-in for your flights.

or

Hosted Buyer Application

Travel to IMEX America

You are responsible for booking and paying for your own travel to and from IMEX America.

Hosted Buyer Application

No Travel Required

You will be responsible for booking and paying for your own travel to and from IMEX America.

Hosted Buyer Application

IMEX will book your train

Select the country you would like to travel from:

Enter the name of the train station you would like to travel from:

Please advise us of any other travel or accommodation requirements



Hosted Buyer Application

Travel, hotel and refund terms and conditions

When making travel arrangements, please refer to the travel, hotel and refund terms and conditions here.

If a hosted buyer chooses to make their own travel arrangements to IMEX America, IMEX Group will refund the cost of the travel to and from Las Vegas up to the travel refund limit.*

*Important: This does not apply to hosted buyers on the IMEX America individual long haul programme where IMEX Group do not provide flights or refund for travel.

 


 

Hosted Buyer Application

Drive to IMEX America

You have decided to drive to and from Las Vegas for IMEX America.

Please carefully review the "Driving to IMEX America" section of the refund terms and conditions. By selecting "Next" you confirm that you've read and agree to these.

Also please let us know any additional travel and accommodation requirements below.

Hosted Buyer Application

Travel to IMEX America

Your IMEX Hosted Group Intermediary will be booking your travel on your behalf.

Hosted Buyer Application

IMEX will book your flight

Select the country below from which flights are available:

If the country you would like to fly from is not available, please use the 'Back' button and select the option 'Book your own flight'

Please advise us of any other travel or accommodation requirements

Do you wish to travel on different dates to your program? Yes No

In the event that IMEX cannot secure your return flight to allow you to attend the trade show for a full day, please state whether you would consider returning on a flight departing Las Vegas after 10:30pm (a red-eye) or the following day. In this instance, IMEX will provide an additional night accommodation.

Are you willing to return on a red-eye? Yes No

Are you willing to return a day later? Yes No

Hosted Buyer Application

Hosted Buyer Confirmation of details.

Contact Details
Title
First Name
Last Name

Your passport name is used to book your travel for IMEX America. It is important that the name on your ticket matches your name as it appears on your passport. If it does not, please use the 'Back' buttons at the bottom of the page to go back to the Passport Name entry and correct it.

Hosted Buyer Visas for entry in to the United States

If you are travelling on a non-US passport from outside the United States, you may require a visa or visa-waiver (ESTA) for entry in to the United States.

Information about visa for entry in to the United States for IMEX America will be available after the approval of your Hosted Buyer Application.

Hosted Buyer Application

Pre-IMEX Frankfurt Tour Programme Outline

18 – 19 May 2014

Free of charge

The Frankfurt Convention Bureau together with Messe Frankfurt Venue, Frankfurt's top five-star hotels and cornerstone gmbh are pleased to invite you to a pre-IMEX Frankfurt tour.

 

The Frankfurt Tourist+Congress Board, together with Messe Frankfurt Venue, Frankfurt’s top 5 star hotels and the Rheingau-Taunus Kultur und Tourismus GmbH, will be offering an exclusive pre-IMEX introductory tour of Frankfurt.The tour is free of charge. If you are interested in attending the tour, please select the option below. We will send your details directly to the Frankfurt Tourist+Congress Board who will inform you directly as to whether your application for this tour has been successful and provide you with further information.

Flights & Accommodation: Please note that if you are accepted to take part in this tour your flights will be changed to arrive on Sunday 18th May. Accommodation on Sunday is included as a part of the tour in a 5 star Frankfurt hotel. Please note that there is no choice of hotel.

Programme outline: The programme will start on Sunday with an evening event.
View more details here.

Please note that this is not yet a binding registration for this tour. The Frankfurt Tourist+Congress Board will select applicants and inform you directly as to whether your application for this tour has been successful.

Please tick this box if you would like you details to be passed to the Frankfurt Tourist+Congress Board:


Hosted Buyer Application

Please answer the following question and then click 'Next >'

Have you, or will you, organize events in the past/next 24 months?

Hosted Buyer Application

Agency & Corporate Buyers:

  • 2 events that have taken place in the past 18 months
  • 1 additional event that has either taken place in the past 18 months, or is confirmed that it is going to take place in the next 12 months

Association Buyers:

  • 2 events that have taken place in the past 3 years
  • 1 additional event that has either taken place in the past 3 years, or is going to take place in the next 3 years

Note: future events must be booked or confirmed, and not ‘to-be-decided’

The Location of your Events:

  • Buyers within the USA: 2 events must have occurred OUTSIDE the USA
  • Buyers from outside the USA: 1 event must have occurred INSIDE the USA, the other 2 events must be outside your home country

IMEX checks with the venues to verify the details provided so do ensure the information is accurate and include any additional information/ comments to minimize delays in your application approval.

Click 'Next' when you have completed this section


First Event (this must be a past event)


Second Event


Please tell us about a 2nd event for which you have been responsible during the last 18 months

Third Event


Please tell us about a 3rd event for which you have been responsible during the last 18 months or will be responsible for in the next 12 months. Future events must be booked/confirmed events - not to be decided.

Hosted Buyer Application

To qualify for the hosted buyer program you must organize, or have the potential to organize, some international events.

If you have not organized an event in the past 24 months, or are not planning an event in the next 24 months, please state the reason why in the box below.


Hosted Buyer Application

You have told us about events you have held, or will hold, in the US. You have not told us about an international event.

If you have held, or are due to hold, an international event, regardless of size, please tell us about this (any future events should be confirmed and not 'to be confirmed').

Use the 'Back' button to return to Previous/Future Events page and either add this as an additional event, or replace one of your US events.

If you do not have an international event, please select 'Next' to continue with your application.'

Hosted Buyer Application

I work for/my company is:

The number of employees working in the organisation in the meeting industry is (approximately)

My responsibilities include:

please check all that apply

Hosted Buyer Application

What type of Association?

please check all that apply

In which region(s) do you hold events in?

please check all that apply

Yes No

Hosted Buyer Application

Are you the leader of your corporation's meetings/events program?
please select one only


Hosted Buyer Application

Incentive House/agency type

please check all that apply

Hosted Buyer Application

What is your business activity?

please check all that apply

Type of event

please check all that apply

Hosted Buyer Application

Please answer the following questions and then click 'Next >'

Your answers to these questions will determine the type and number of exhibitors who will contact you to schedule appointments. Please only select the US States / Geographical Regions and Product Areas that represent the exhibitors you want to see at IMEX America.

[4] In which geographical areas are you interested?

please check all that apply

+

[5] In which product areas are you interested ?

please check any that apply

+

+

+

+

+

+

Hosted Buyer Application

You have selected the following Exhibitor Countries of Interest and Product Categories.

These selections will determine the number of messages and appointment requests you receive from exhibitors. Wider selections will result in more messages and appointment requests. You may narrow your selection to receive targeted messages from those exhibitors you would like to see at IMEX.

Your Selections:

In which geographical areas are you interested?

In which product areas are you interested?

To change these selections, select the 'Back' button below. To continue with these selections, select 'Next'.

Hosted Buyer Application

These are the 3 reasons for me to be at IMEX:

Smart Monday, Powered by MPI, offers a full day of free cutting-edge professional education delivered by a variety of industry organisations for all buyers, visitors and suppliers.
You will be automatically registered for Smart Monday by ticking this box. 
The full education listing is available from 15 July on the IMEX America website.


Hosted Buyer Application

What is your responsibility level for venues or events?

National events per year

International events per year

Average attendance at your largest national event

Average attendance at your largest international event

Annual budget for meetings / incentives

Hosted Buyer Application

All students are very welcome to attend the IMEX trade show on Thursday only. All students participating in the IMEX-MPI-MCI Future Leaders Forum (FLF) may access the trade show on all days (Tuesday to Thursday).

This form is almost complete - hurray! Click Accept & Finish below and you'll receive an email (from hosted@imexexhibitions.com) to confirm receipt of your application. Please note that this email does not guarantee acceptance onto the IMEX Hosted Buyer Programme.

What happens next?

  1. Your completed application will be sent to the intermediary who invited you
  2. They will review the application before sending it to IMEX
  3. IMEX reviews the application for final approval
If your intermediary, or IMEX, need further information you will be contacted directly.

This process sometimes takes us a couple of weeks - please bear with us - we're reviewing all the applications as fast as we can. If you do have any questions about your registration, please contact your IMEX Hosted Group Intermediary - their contact details will be in your email confirmation.

If you don't receive an email confirming your application, please contact us at hosted@imexexhibitions.com.

By participating in IMEX America, you grant IMEX America the right to use images, your name/title/company name and/or biography, taken as photographs, written and/or video material at IMEX America, and reproduce them in IMEX educational, news or promotional materials, whether in print, electronic or other media, including the IMEX websites and social media.

On approval of your registration you will receive an email containing your username and a link to set your password. This is to access the IMEX America web site where you can find important information about the Show including details regarding your badge.

Email communications: IMEX communicates with participants using email. There are occasions when emails may be blocked, or filtered out as a result of increasing spam. To ensure you receive all emails from IMEX, please put the email domain "imexexhibitions.com" and "mail.imexexhibitions.com" on your safe recipients list. You may need to contact your system/network administrator to confirm you are able to receive emails from IMEX.

Click 'Accept & Finish' to confirm your registration and return to the IMEX home page.

Hosted Buyer Application

Please wait while your registration information is stored.



Saving